E.ON's Annual Shareholders Meeting
When and where is the next Annual Shareholders Meeting being held?
Against the backdrop of the spreading corona virus and the current rules prohibiting attendance at large meetings, the Board of Management of E.ON SE has decided to postpone the Annual Shareholders Meeting scheduled for May 13, 2020, until mid-June. The exact date will be announced at a later date. Further information can be found here.
What is the policy on shareholders attending the Annual Shareholders Meeting?
The Annual Shareholders Meeting is a meeting for the shareholders of a company at which they are entitled to exercise certain shareholder rights. This includes the right to put questions and cast votes. Every shareholder is entitled to attend the Annual Shareholders Meeting in person or to be represented by a third party. Attending the Meeting is conditional on the shareholder's records in the stock register which have to be conducted in a certain time before the closing date.
Where and how can shareholders register for the Annual Shareholders Meeting?
Shareholders receive the invitation to the Annual Shareholders Meeting with the agenda as well as a registration form which they can use to order a ticket or issue a proxy and instructions. This option is also available as part of an online service. On publishing the invitation to the Annual Shareholders Meeting in the electronic Bundesanzeiger the invitation and further documents are available for download at eon.com.
Are shareholders entitled to transfer their voting rights or to appoint a proxy?
In general shareholders are entitled to transfer their voting rights. Before the Annual Shareholders Meeting shareholders may appoint a proxy when ordering tickets. The proxy is then sent a ticket. Alternatively, it is possible to appoint one of the company's proxies. Both options can be exercised on the registration form sent to shareholders or via the internet.
If shareholders leave the Annual Shareholders Meeting before it has concluded, they may appoint another shareholder or one of the company's proxies to exercise their voting rights.
What should shareholders do if they have not received an invitation to the Annual Shareholders Meeting?
All shareholders recorded in the stock register are invited to the Annual Shareholders Meeting. The first dissemination of the invitations will be organized after the Annual Shareholders Meeting is called. Two weeks before the Annual Shareholders Meeting another mailing is dispatched to shareholders recorded in the stock register after the first mailing.
After this deadline there are no further mailings to registered shareholders, but they are still able to register for the Annual Shareholders Meeting until the closing date (one week before the Annual Shareholders Meeting).
A shareholder's helpdesk is available from the date of the first mailing to answer any questions relating to Annual Shareholder Meeting invitations and registrations. In case shareholders don't receive expected invitations, the helpdesk can check whether the shareholders' registration has been conducted successfully.
What should shareholders do if they don't receive tickets despite having ordered in time?
Shareholders who have registered on time may attend the Annual Shareholders Meeting without a ticket. The registration will be checked at the admission counter which then will hand over an admission ticket
Can shareholders leave the Annual Shareholders Meeting for a period of time and return?
Shareholders may leave the Annual Shareholders Meeting temporarily. When leaving shareholders have to sign-out at the exit gate and sign-in on returning. This is necessary to update the attendee list accordingly.
Are there full minutes of the Annual Shareholders Meeting or complete video or audio recordings?
No, there aren't. There are no full minutes taken of the Annual Shareholders Meeting nor are any comprehensive video or audio recordings made.
Can shareholders, who are not recorded in the stock register, attend the Shareholders' Meeting?
In that case, attending the Shareholders' Meeting is not possible without further steps as the company only accepts shareholders recorded in the stock register as being shareholders. Unregistered shareholders are not permitted to register themselves for the Shareholders' Meeting. Attending the Shareholders' Meeting, therefore, requires a proxy by the authorized party recorded in the stock register.
Is an issued continuing proxy still valid?
The general voting proxy (continuing proxy) issued to a depository bank also applies for registered shares.