In times of the corona pandemic, maximum protection of employees from the risk of infection is the be-all and end-all: hygiene and distance regulations must be observed at all times. For this reason, E.ON - like many other companies - has set a maximum occupancy rate for its office buildings, always taking into account the respective requirements of the authorities. To enable managers and employees to organize office occupancy more flexibly and easily, E.ON now offers a new digital tool called “Office Check-in”.
The tool is very easy to use and is already in use at E.ON in Germany, Sweden and Romania. Managers can create virtual team areas – for example, based on their available office space – and set a maximum occupancy rate. Employees can then book their attendance days in advance. The app ensures that bookings do not exceed the maximum occupancy. The bookings are completely anonymous: only the number is decisive, not the names. In developing the tool, E.ON Digital Technology worked closely with the departments of Health, Safety and Environment (HSE), Cyber Security, Facility Management, Data Protection and the Group Workers Council.
“With this new digital office check-in tool, we are responding to current needs in companies. Our in-house design and development teams have created a solution within only a few weeks. Employees now have a simple way of booking their presence within our offices. This tool helps to ensure that the maximum office occupancy is never exceeded. Since we have to stick together, especially in times of crisis, we’ve decided to make our tool available to other companies as open source, completely free of charge. We want to share our knowledge with others so that together we can better weather the pandemic,” says Matthew Timms, Chief Digital and Technology Officer at E.ON.
The programming code can be found at https://github.com/eon-com/office-check-in and is therefore publicly accessible. Some companies had already expressed their interest in using the tool and can now also implement the digital office check-in.
The tool can also be used after the corona pandemic: Many companies will probably switch to a hybrid approach with a mixture of working from home and being in the office. The app is also ideal for this.