E.ON's 2008 Annual Shareholders Meeting - Question and Answers
When and where does E.ON AG's next Annual Shareholders Meeting take place?
E.ON AG's next Annual Shareholders Meeting is on April 30, 2008 to be held at the Grugahalle in Essen, Germany.
Are all shareowners entitled to attend the Annual Shareholders Meeting?
Under German corporate law, the annual Shareholders Meeting (Hauptversammlung) is a corporation's highest official body. During the meeting, shareowners may exercise their right to ask management questions and may vote their shares. All shareowners may attend the Annual Shareholders Meeting themselves or be represented at the Meeting by a third party. To attend, shareowners must register in advance. The deadline for registration is the last depository day at their depository bank.
How do shareowners register to attend the Annual Shareowners Meeting?
Depository banks mail shareowners their invitation to the Annual Shareholders Meeting as well as the Meeting's agenda. Also included in the mailing is a reply card. Shareowners can use the reply card to transfer their voting rights to their depository bank, order tickets for themselves, or request proxy representation from their depository bank. The invitation to E.ON AG's Annual Shareholders Meeting is published in the Bundesanzeiger and in a number of other newspapers. On the same day that the invitation is published in the Bundesanzeiger it and the agenda are made available at eon.com.
What if I registered for the Annual Shareholders Meeting by the deadline but haven't received my ticket?
Shareowners who have registered in a timely manner but who have not received their ticket are still entitled to attend the Annual Shareholders Meeting. Though tickets were issued and delayed or lost in the mail, the shareowner's name is still on the list of attendees. Shareowners may present identification in the foyer of the Grugahalle, where their name will be checked against the attendee list. They will be issued a replacement ticket with which they can attend the Meeting.
What should shareowners do if they haven't received an invitation to the Annual Shareholders Meeting?
E.ON AG has registered shares. This means that depository banks are responsible for mailing invitations to E.ON's Annual Shareholders Meeting. Shareowners who do not receive an invitation should contact the depository bank through which they hold their shares.
May shareowners be accompanied by a guest?
Yes. Shareowners wishing to be accompanied by a guest may order a guest pass at the time they order a ticket for themselves from their depository bank.
May I leave the Annual Shareholders Meeting for awhile and return later?
Shareowners may leave the Annual Shareholders Meeting. If they do so, they must check out at the admissions desk when they leave and check back in when they return. This is so that the current list of participants reflects the actual number of participants in the auditorium at any given moment.
May shareowners transfer their voting rights?
Shareowners may, in principle, transfer their voting rights. There are two ways to do this. Shareowners may transfer their voting rights before or during the Annual Shareholders Meeting. Shareowners who are unable to attend may give another individual power of attorney to vote their shares by entering that individual's name on their admissions ticket. Shareowners may also transfer their voting rights to a financial institution or to a shareholder organization. If shareowners leave the Annual Shareholders Meeting before it concludes but wish to have their shares voted, they may empower another shareowner or a Company employee to vote their shares.
Are there full transcripts and/or video or audio recordings of the Annual Shareholders Meeting?
No. Transcripts and/or video or audio recordings are not made of the Annual Shareholders Meeting.
Can shareholders who are unable to attend the Annual Shareholders Meeting arrange for / authorize someone else to exercise their voting rights?
Yes. If you are not planning or able to attend the Annual Shareholders Meeting in person, you can still exercise your voting rights by issuing a special power of attorney, called a proxy, and voting instructions to another person (also called a proxy).
To do this, you need to instruct the company to appoint a proxy for you prior to the Meeting. You also need to provide the relevant authorization and voting instructions. This can either be done in writing (via mail or fax) or electronically via the Internet. In either case, you must first obtain an admission ticket from your depository bank.
To do this, you need to instruct the company to appoint a proxy for you prior to the Meeting. You also need to provide the relevant authorization and voting instructions. This can either be done in writing (via mail or fax) or electronically via the Internet. In either case, you must first obtain an admission ticket from your depository bank.
With the Internet method, you can issue, amend, and revoke proxies and voting instructions right up until 11:00 a.m. (CEST) on the day of the meeting, April 30, 2008.
What do shareholders need to do in order to issue proxy and voting instructions via the Internet?
You must first order an admission ticket to the Annual Shareholders Meeting from your depository bank. You then enter the number printed on the ticket into the Electronic Proxy and Instruction System in order to gain access to its start page. After that, you will be required to enter several other items of data printed on the ticket into the system. Once this is done, the system will issue you with a personal access code that enables you to use the Electronic Proxy and Instruction System.
Are non-shareowners who are interested in E.ON allowed to attend the Annual Shareholders Meeting?
Non-shareowners may obtain guest passes to attend E.ON AG's Annual Shareholders Meeting. Guest passes do not confer voting or speaking rights.
